CASE HISTORY
ISCAS 2018
The Event

International Symposium on Circuits & Systems ISCAS is the flagship world conference of IEEE Circuits and Systems Society (CAS), main forum for networking and debate on research, design and implementation of circuits and systems.

The event was organized by The Office professional congress organizer with IT support by Meetbit TC Group. More than 1500 participants joined ISCAS 2018 symposium which was hosted at Firenze Fiera congress exhibition center from May 27th to 30th.


The request:           

For ISCAS 2018 world event our objective was to guarantee the correct execution of works, supplying technological services to simplify operational management into rooms with all speakers presentations as scheduled. Furthermore the aim was to facilitate online consultation of scientific contents by IEEE International Society members, which gathers more than 420,000 people in 160 countries worldwide.


Our solution

The program was divided into lectures, interventions and seminars in 15 rooms within the exhibition area. Meetbit TC Group’s presentation management software was used to organize all the projections in progress. Once the slide contributions of speakers are loaded, our system assign them automatically to the respective rooms, as established in the program. In case of last-minute changes our software automatically updates venue monitors with rooms situation in real time.
The software is also provided with a simple application designed to reduce the number of staff involved in technical management inside rooms. It is particularly advantageous during large events with many rooms involved.
For ISCAS 2018 we have set up 11 rooms with Pipo mini pc, this to limit the number of technicians involved in just 4 operators, thus containing costs for professional resources employed.

Slides presented by speakers have been acquired thanks to Meetbit’s software that allows the creation of cross-platform digital proceedings. The system acquires the entire audio and video track of interventions to create a digital replica of what exposed in the hall. Recordings were uploaded online and in real time on ISCAS platform to allow access to conference's contents even remotely.


Final result

ISCAS 2018 event ended with a large number of visitors, but also with 900 presentations managed and transformed into online digital documents made accessible for IEEE community of researchers and experts. This was possible thanks to integration between Meetbit TC Group software solutions.

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